#OFFICE ROOM NUMBERING SYSTEM HOW TO#
#OFFICE ROOM NUMBERING SYSTEM GENERATOR#

#OFFICE ROOM NUMBERING SYSTEM HOW TO#

If youвЂ™d like to find out how to request a new office suite number for your business, weвЂ™re the experts. While itвЂ™s been a source of great annoyance for us, our loss is your gain. Postal Service and the City of Sacramento Planning Department. This was the beginning of a complicated, months-long soirГ©e with the U.S.

Easy, right?ДЄnd then our clients started calling, saying that the mail they were sending to our new address was being returned to them, marked вЂњReturn to Sender / Attempted вЂ“ Not Known / Unable to Forward.вЂќДЄnd when we looked more closely at mail that had been addressed to our old office and been successfully redirected to our new office, we discovered that it indicated that our new office suite number was actually #200, Creative CaliforniaвЂ™s suite number. We informed our clients of the address change, had the post office redirect our mail, and then settled into our new office. In short, Creative California was located at Suite #200, so we would locate the office at Suite #250. We wanted to ensure that the two brands, Creative California and Post Modern Marketing, retained the local cachet they had built up over the years, and so they needed to retain their disparate physical presences. However, this presented something of a complication when it came to our mailing addresses. YouвЂ™ll be surprised to see how easy it is to abbreviate the identifiers for various assets and create a logical naming convention for your business.As we went through the process of merging our staff, it only became logical for us to cohabitate, and we shifted our local staff over to their office, and leased the adjoining offices in order to properly accommodate the combined staff. You will have to define an assetВ numbering system that works for your particular facility, but this is a relatively simple task. See how easy it now is to identify that generator:ДЄt first glance, technicians might think these asset namesВ look complicated but they will adapt quickly especially if you keep your labels consistent.

#OFFICE ROOM NUMBERING SYSTEM GENERATOR#

We applied this logic to the generator example above. This structure also comes in handy when we want to search the CMMS for old issues on our XLA lasersвЂ“we simply type in XLA into the closed work orders search box and weвЂ™ll get all the past issues and fixes for XLA lasers. This tells us thatВ XLA laser 001 is in building 1 at my US plant. In each building, we have severalВ XLA lasers. Say we have four plants in four geographical locations around the world.

For example, country, site, building, floor, roomвЂ¦

Drill down approach: Each component should be a subset of the previous.

Informational components: Adding characters to the name that help identify the asset means your technicians can locate the assets quickly in the CMMS.

If you label them asset 01, 02 and 12, your asset list will be in order. For example, if you pull a list of your assets from the CMMS for asset 1, asset 2 and asset 12 you will get 1,12,2.

Consistent number of characters: Consistency is important for identification.

LogicalВ structure: Your technicians should be able to deconstruct the asset labeling convention for meaning.

Equipment type: Engine, generator, pump, air conditioning unit etc.

Usage type: Production, development, testing, research, parts cannibalization etc.

Location: Country, site, building, floor, room, department etc.

Potential asset numbering/naming convention components: Keep in mind that numbers have very little meaning so it is important to minimize their use and maximize the use of character instead. For example, adding a location component to a mobile assetВ makes no senseВ if the asset needs to be renamed every time it moves. Good asset naming conventions should also have a certain level of logic so that everyone who works with the CMMSВ can easilyВ find what theyвЂ™re looking for. You need to look at the big picture so when your organization grows, or purchases new assets, there wonвЂ™t be any conflicts and you wonвЂ™t need to redo any work.ДonвЂ™t have a CMMS? This handy template can help you organize all your assets Even small companies should come up with a standardized naming convention for their assets before they go live with their CMMS. The easiest way to establish an asset numbering system is to do it right from the beginning, during the CMMS implementation. Read more AssetВ numbering systems can help you find your stuff way fasterДЇirst things first-an asset numbering system or naming convention is basically just a way to name your assets in your database so they can be quickly identified. Top strategies for getting your maintenance inventory organized

Office room numbering system